Privacy Policy
Confidentiality and security are core values of SEP, therefore we are committed to guaranteeing the privacy of our users and not collecting unnecessary information.
On this page you can find the necessary information about our Privacy Policy concerning the personal data we collect, explaining:
- Who is responsible for the processing of your data.
- For what purposes we collect the data we request from you.
- What is the legitimacy for its treatment.
- How long we keep it for.
- To which recipients your data will be disclosed.
- What your rights are.
Responsable:
Spanish Association of Palaeontology (SEP)
Museo Nacional de Ciencias Naturales, José Gutiérrez Abascal 2, 28006 Madrid
comunicacion@sepaleontologia.es
Purposes, legitimacy and conservation of the processing of data sent via:
- MEMBERSHIP APPLICATION FORM (INDIVIDUAL MEMBERS)
Purpose: To evaluate and manage your application to join the Society. If your membership application is approved: To manage your registration as a member, collection of fees and other administrative procedures; to fulfil the functions and purposes described in the Statutes and other objectives related to your membership; to send you information and commercial communications related to our field of interest, as well as invitations to events, congresses, training courses and activities, including by electronic means; and, if you tick the acceptance box, the publication of your data in the association’s membership directory to promote the organisation and its members.
Legitimation: Consent of the interested party when submitting their application. Members: Execution of the membership agreement; legitimate interest in sending information and communications of interest to our scope and consent to the publication of their data.
Recipients: Membership applications: no transfer of data is foreseen. Members: Public and/or private bodies necessary for our purposes and those legally foreseen.
Retention: Registration applications: During the process of verification of membership requirements. Members: During registration with the entity and, once this has been completed, during the periods required by law to meet possible liabilities. Sending of information: During the registration process or until you request to unsubscribe from our mailings.
- MEMBERSHIP APPLICATION (CORPORATE MEMBERS)
Purpose: To manage the registration, comply with the purposes described in the Statutes and send informative communications related to our scope by electronic means.
Legitimation: Execution of the agreement, legitimate interest in processing personal data of the contact person of the associated entity or company and in sending information and communications of interest to our scope.
Retention: For the duration of the relationship with the entity. Sending of information: While you are registered with the entity or until you request to unsubscribe from our mailings.
- CONTACT FORM
Purpose: To answer your requests for information, attend to your requests and answer your queries or doubts.
Legitimation: The user’s consent when requesting information through the email address or by completing the registration form on the website.
Conservation: Until your request has been answered by e-mail if it has not generated a new treatment.
- PAPERS SUBMISSION TO THE SJP (Spanish Journal of Palaeontology)
Purpose: To reply to your requests for publication of articles, attend to your requests and answer your queries or doubts.
Legitimation: The user’s consent when completing the registration form.
Retention: Until the necessary steps have been taken to complete the process of publishing the article in the journal, if no further processing has been generated.
Obligation to provide us with your personal data and the consequences of not doing so.
The provision of personal data requires a minimum age of 14 years or, if applicable, sufficient legal capacity to enter into a contract.
The personal data requested are necessary to manage your requests and/or provide you with the services you may contract, so if you do not provide them, we will not be able to attend to you correctly or provide you with the service you have requested.
- Recipients of your data
All personal data collected is confidential and will not be passed on to third parties, unless there is a legal obligation to do so.
Personal data and comments sent using the contact form will only be accessible by the members of the Board of Directors and, where appropriate, by the professional assigned to deal with your query.
- Rights concerning your personal data
Any person may withdraw his or her consent at any time, where such consent has been given for the processing of his or her data. In no case does the withdrawal of this consent condition the execution of the subscription contract or the relations previously generated.
You may also exercise the following rights:
- Request access to your personal data or their rectification when they are inaccurate.
- Request their deletion when, among other reasons, the data are no longer necessary for the purposes for which they were collected.
- Request the limitation of their processing in certain circumstances.
- Request opposition to the processing of your data on grounds relating to your particular situation.
- Request data portability in the cases provided for in the regulations.
- Other rights recognised in the applicable regulations.
Where and how to request your Rights: By writing to the data controller at the postal or e-mail address (indicated at the top of this page), indicating the reference “Personal Data”, specifying the right you wish to exercise and concerning which personal data.
In case of disagreement with the company concerning the processing of your data, you may complain with the Data Protection Authority (www.aepd.es).
- Cookies
This website uses technical, personalisation and analysis cookies, our own and/or third-party cookies that process connection and/or device data, as well as browsing habits for statistical purposes.
Therefore, when accessing our website, in compliance with Article 22 of the Law on Information Society Services, when processing the aforementioned cookies, we have requested your consent to their use and provided information about them.
- Security of your personal data
To safeguard the security of your personal data, we inform you that we have adopted all the technical and organisational measures necessary to guarantee the security of the personal data supplied from alteration, loss, and unauthorised processing or access.
- Updating your data
For us to keep your personal data up to date, it is important that you inform us whenever there have been any changes to your personal data, otherwise, we cannot be held responsible for the accuracy of the data.
We are not responsible for the privacy policy regarding the personal data that you may provide to third parties through the links available on our website.
This Privacy Policy may be modified to adapt it to any changes that may occur on our website, as well as any legislative or jurisprudential modifications on personal data that may appear, so it must be read every time you provide us with your data through this website.